Satellite sessions take place in the conference centre but are fully organised and coordinated by the organisation hosting the session. Satellite Sessions are only attended for conference participants already registered for the event. Conference organisers make satellite slots available for a fee and will allocate slots based on the overall conference programme, venue size and organisations preferred slots. The programme committee will review the contents and speakers of the satellite session to ensure that they meet the scientific and ethical principals of the conference. Satellites should reflect and/or support the vision and the goals of the conference. A conference room will be provided with the equipment and standard setup and will be at the disposal of the organisation for the duration of the satellite session.

Branding will be allowed inside the session venue only. Satellite sessions are intended for participants already registered for the conference and the organizations are urged to work with the conference organisers to ensure all invited guests have been registered prior to the event. Use of the conference name and logo is permitted, and high-resolution versions are available should the hosting organization wish to promote their session. It is important to note that only catering provided by the ICC can be used for a satellite session. No outside catering organisation will be given access to the conference venue.